Approved November 20, 2004
SECTION 1. The name of this organization shall be the
Trophy Club Men’s Golf Association, which may be referred to as the “
SECTION 2. Any adult male
member of the Trophy Club Country Club in good standing is eligible to become a
member of the
SECTION 1. The object of this Association is the
promotion of good fellowship, competition and sportsmanship and to encourage
the active participation in tournaments and
SECTION 1. The officers of the Association shall consist
in minimum of a President, Vice-President, Tournament Director, Treasurer and a
Secretary which shall be elected to serve terms of one year, by vote of a
simple majority of the votes cast by the membership of the Association in a
duly declared election. Additional officers and committees may be implemented
as needed for efficient operation and shall be provided for in the By Laws with
said officers and committee chairs elected and serving terms of one year as
elected officers.
SECTION 2. Operation and management of the Association
shall be by a Board of Governors. The Board of Governors shall consist of all
of the elected officers of the association, and will include any other
permanent officers and permanent committee chairs elected by the membership.
The Board of Governors will also include the most recent past President and a
number of Member At Large. The number of
Member At Large will be determined in the By-Laws. Ad-Hoc committees
(non-elected and temporary) may be appointed by the Board of Governors as
needed for special circumstances. Ad-Hoc
committee chairs shall not be considered elected officers and shall not sit on
the Board of Governors.
SECTION 3. An election for officers shall be conducted
at least annually by procedures as developed by the Board of Governors and
stated in the By-Laws.
SECTION 4. Officers shall serve according to the duties as developed by the Board of Governors and stated in the By-Laws.
SECTION 1. The President will preside at all Board of
Governor meetings and at the meetings of the Association..
SECTION 2. Board of Governors meetings shall be held on
a regular basis at least 4 times per year.
A meeting of the Board of Governors shall be held within 30 days after
the date of the election of officers for the upcoming year. If at all possible, both the incumbent and
incoming officers shall attend this meeting.
The meeting schedule of “Regular Meetings” will be established by the
Board of Governors at the first meeting after the election of officers. In addition to the “Regular Meetings”,
special meetings may be called by order of the President, or the Vice-President
should the office of President be vacant or if the President be incapacitated
or unavailable after due diligence to locate; and, providing the matter is
considered urgent and at least three Board of Governor members agree to the
urgency. The Association Secretary shall give notice of any special meeting at
least seven (7) days before the date of the meeting. Such notice is sufficient
if posted on the bulletin board at Trophy Club in any of the customary
locations where tournament information is regularly posted.
SECTION 3. Meetings of the Board of Governors shall be
in the Trophy Club Country Club facilities if at all possible.
SECTION 4. Meetings of the entire Association shall be
called by the Board of Governors as required.
There shall be at least one meeting annually of the entire Association
and there may be as many ‘special meetings’ as the Board of Governors deem
necessary. All possible effort should be made to assure that each member of the
Association is made aware of the meeting.
It shall be considered sufficient notice for the meeting notice to be
posted on the club bulletin boards at least one week prior to the meeting.
SECTION 5. At least 30 days prior to the end of the
year, the Association President shall appoint a nominating committee and charge
them with developing a list of candidates for the offices to be elected. The nominating committee shall present the
nominations for discussion at an open meeting of the Association. After the presentation of the nominating
committee list, nominations shall be opened to the floor. Any nominations must be made and seconded
according to the rules of order.
SECTION 6. The election of officers may be conducted at
the meeting where the slate of officers is presented, including those duly
nominated at the meeting, by voting with a show of hands, or may at the
discretion of the Board of Governors be conducted by a formal election by
secret ballot. Said decision to conduct the election shall be made by the Board
of Governors prior to the election meeting or the default shall be a show of
hands. The method and procedures for the
election shall be developed and implemented by the Board of Governors such as
to allow sufficient time to advertise the election, distribute the ballots, and
accumulate and publish the results. The result of the election shall be determined
by a simple majority of those voting.
None of the above shall be construed as preventing the entire voting
process from occurring at the meeting.
SECTION 1. Changes or amendments to the Constitution
require approval in an election by a majority of the voting membership. Proposals to change the constitution must be
submitted to the Board of Governors in writing with the exact wording and
explanations of the rationale for the proposed changes. The Board of Governors
must take action on the proposal within 30 calendar days of receipt. To submit
the changes to a vote by the membership shall require approval by a 2/3
majority of the entire Board of Governors.
The Board of Governors shall then within a reasonable time call a meeting
to bring the proposal to a vote of the membership (this may be at the annual
meeting). All possible effort must be
made to assure that the entire membership is aware of the proposed changes and
has the opportunity to vote. The Board
of Governors may elect to require a secret ballot, or by a show of hands at the
meeting. Approval of the changes shall require a simple majority of the votes
cast. If approved, the changed Constitution will be effective within 10 days of
the day the results are made public.
SECTION 2. The By Laws may be modified or
augmented/deleted by approval of a simple majority of the Board of
Governors. The By-Laws may not abrogate
or otherwise change any provisions of this Constitution.
SECTION 1. The Board of Governors shall determine the annual dues and method of payment. Dues may be payable either annually or by the month. The method of payment shall be determined prior to the start of the year and normally should not be changed for that year.
SECTION 2. Membership in the MGA shall be limited to Trophy Club male members over 21 years of age. Only the primary member is eligible for MGA membership. Dependants of Trophy Club Members are not considered eligible for MGA nor or they allowed to play in MGA tournaments, except dependants of MGA members may be allowed to play in ‘Member/Guest’ tournaments as the guest of the primary MGA member provided they are at least 21 years of age.
SECTION 1. The
officers of this Association shall be as provided by the constitution and shall
be elected to serve terms of one year.
SECTION 2. The following are the currently designated
officers of the Association and their duties:
PRESIDENT:
Conduct monthly meetings of
VICE
PRESIDENT: Preside at any
meetings in the absence of the President.
Help with any tasks that the President may assign. Support the
TREASURER: Maintain financial records of all
SECRETARY: Keep minutes of all
TOURNAMENT
DIRECTOR/ASSISTANT TOURNAMENT DIRECTOR: Prepare tournament
recommendations and schedule for the year and bring to the
COMMUNICATIONS
CHMN: Establish an e-mail roster of the
MEMBERSHIP
CHMN: Promote the recruiting and joining of the
SOCIAL
& SPECIAL PROJECTS CHMN: Plan and coordinate any Social Events or
Special Projects the
Negotiate prices and arrange for
the food and drink service with the club management for all the
IMMEDIATE
PAST PRESIDENT: Serve as an advisor to the incoming President and serve
as a member of The Board of Governors.
BOARD OF
GOVERNORS: Help guide the
EVERYONE: Share
SECTION 1. There shall be a
total of sixteen Governors; twelve (12) members ex officio and four (4) members
at large. Members ex-officio shall be the Association's President,
Vice-President , Tournament Director, Secretary, Treasurer, Assistant
Tournament Director, Social Chairman, Handicap Chairman, Membership Chairman,
Special Projects Chairman, Publicity Chairman, and the Immediate Past
President.
The President shall fill any vacancies, subject, however to
approval of the remaining members of the Board of Governors. Other alternate
non-voting members may be added at the pleasure of the President with the
approval of the Board of Governors.
SECTION 2. The Board of
Governors shall hold meetings whenever necessary, a majority will constitute a
quorum for the Board of Governors. Any
action at a meeting of the Board of Governors at which a quorum is present may
be taken by a majority of the members in attendance at the meeting.
SECTION 3. Absence of any member for three (3)
consecutive meetings unless satisfactorily explained to the Board of Governors,
shall constitute a resignation from the Board of Governors, who shall thereupon
fill the vacancy by the appointment of a member.
SECTION 4. The Board of
Governors shall recommend rules for the conduct of Golf Tournaments and social
affairs, which the
SECTION 5. The Governors
shall take office on the first day of January each year. Any member of the
SECTION 1. The Executive
Committee of the Board of Governors shall be composed of the President,
Vice-President/Tournament Director, Assistant Tournament Director, Secretary,
Treasurer and the Social Chairman. The Executive Committee may meet at such
times and places as the President shall determine. The Executive Committee may
make recommendations to the Board of Governors with respect to tournaments,
fiscal matters, membership and other matters related to the
SECTION 1. The Board of
Governors may create any committee it deems necessary, and appoint members
thereto.
SECTION 1. The Association
shall hold an annual meeting during the month of November each year. The meeting shall be held at Trophy Club
Country Club. At the meeting the Executive Committee shall nominate persons to
serve as Governors and officers, and shall also nominate persons to serve as
at-large members of the Board of Governors. Individual members may also make
nominations from the floor. Each member in attendance at the member may vote,
and those not in attendance may vote by proxy.
SECTION 1. The Order of Business shall be that the
President shall call the meeting to order; the reading of the Minutes; the
report of the Treasurer; report of committees; Old and/ or New Business; and
Adjournment.
SECTION 1. These By-Laws may
be altered or amended by a two thirds (2/3) vote of the Board of Governors
present at any regular meeting of the Board of Governors, provided (1) the
members present constitute a quorum, and (2) the proposed change has been read at
the immediately preceding meeting of the Board of Governors.